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# When a staff member terminates

When a staff person terminates their staff designation should be inactivated by redirecting it.

The ministry should have a clear policy about what to do in cases when staff leave or projects are completed. The policy may state that when people leave staff or a project is completed, a letter is sent to the donors (preferably by the staff member) informing them of this. It may state the gifts given after a certain date will be used by the ministry for the “general staff fund”, or whatever.

The ministry may also choose to refund gifts to the donor. [The laws on refunding charitable gifts to donors vary from country to country.]

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